We’re hiring a new Business Manager
Please send your resume and cover letter to: Cwhiteway@brickhousecrc.org ATTN: Business Manager
Position Title: Business Manager
Reports To: Board of Directors; Executive Director.
Part Time: 16 hours per week
Salary: $21.00 per hour
Benefits: Health Reimbursement Arrangement (HRA); Paid Time Off
Agency/ Mission: The mission of The Brick House is to support individual, family, and community well-being through collaboration on youth development, leadership development, economic development, and education. In order to foster positive community participation, we look to youth and parents for input and leadership. We work to improve access to local resources for parents and families, and to help strengthen local services to best meet the needs of our changing community. We also offer an after-school Teen Center for youth ages 11 to 19 and serve as a community resource center for local groups to host programming in the arts, recreation, wellness, and social justice.
- Business Manager will work with the Board, the Executive Director, and the executive management team (Director of Youth Programs, and Director of Parent and Family Services) to create and implement budgets, as well as a long-term development strategy that can sustain and strengthen the organization.
- Develop contract and grant budgets, perform continuous program budget monitoring, and develop program budget scenarios to address additions or reductions in grant revenue.
- Participate in a trauma-informed workplace culture.
Duties and Responsibilities
- Compile and record employee time and payroll data
- Maintain accounts receivable and accounts payable files.
- Collaborate with program staff to ensure timely grant submissions.
- Monitor program expenditures to ensure programs are not exceeding their budgets.
- Effectively communicate with program staff about issues, challenges, and funders’ inquiries
- Provide in-house expertise and technical support to internal staff on budget monitoring.
- Employ cost-benefit analysis to review financial requests, assess program tradeoffs, and explore alternative funding
- Submit grant invoices, including monthly invoices to the Department of Children and Families
- Evaluate the financial performance of programs and recommend adjustments as needed.
- Submit monthly financial reports to the Board of Directors, and attend monthly Board meetings (virtually during the COVID-19 pandemic)
- Attend staff meetings, weekly or as needed (virtually during the COVID-19 pandemic)
- Provide administrative support and training to current and new employees in timesheet documentation, purchasing documentation, and reimbursements.
- Oversee reimbursements, receipts, and HRA benefits.
- Oversee tax payments to local, state, and federal government.
- Monitor bank accounts and maintain the organization’s chart of accounts.
- Handle all employee and organizational information confidentially.
- Electronically file papers and documents into employee files
- Develop and refine bookkeeping and budgeting tools, in collaboration with the Executive Director, for accurate budget development and ongoing management, analysis, and monitoring.
- Collaborate with the Executive Director to propose annual budget and amend as needed during the year.
- Support Executive Director in establish and implement the infrastructure needed to revenue through the solicitation of major gifts, federal and state grants, special events, and corporate and foundation support.
- Minimum of 5 years of financial reporting and/or grant management (required)
- (CPA) Certified Public Accountant with at least 2-3 experience working in a nonprofit (preferred)
- Experience communicating effectively.
- Monday to Friday (hours may vary)
- Downtown Turners Falls, MA
- Work from is home a possibility. (Most is work remote during the COVID-19 pandemic.)